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Contributor's Guidelines | Maryland Historical Society

Contributor's Guidelines

MANUSCRIPTS. Please submit a dark, clear, typed or computer-printed manuscript, double-spaced on high quality, standard-sized (8 ½" x 11") white paper, leaving ample margins on all sides. Authors are invited to send a cd with printed copy. Please do not send faxed copies (particularly of book reviews). A stamped, self-addressed envelope will ensure the return of your submission. Because articles normally go to an outside referee for a blind evaluation, we ask that they arrive in duplicate, with the author’s name on separate title pages.

Follow The Chicago Manual of Style (15th edition, 2003) and American Heritage College Dictionary (2007) . In writing dates, the MdHM uses the form month/day/year.

QUOTATIONS. Quoted passages lend immediacy and poignancy to a manuscript and allow historical figures to use their own language. Lengthy quotes (best avoided where possible) should also be double-spaced and indented from the left margin. Ellipses or dots indicate omitted material within quotation marks-three within a sentence, four when the omission includes a period. Authors must double-check the accuracy of all quotations and obtain permission to quote from manuscripts and unpublished materials.

TRANSCRIPTIONS. Transcribing handwritten sources (letters, diaries, etc.) presents special problems. On the "expanded method," a set of guidelines that follow the text closely while making a few concessions to readability and good sense, see Oscar Handlin, et al., The Harvard Guide to American History, pp. 95-99, or William T. Hutchinson and William M. E. Rachal, eds., The Papers of James Madison, 1:xxxvi-vii.

TABLES, GRAPHS, CHARTS. Explanatory graphics should be numbered in Arabic numerals with any notes pertaining to it below (mark footnotes to tables with raised letters rather than numbers). Each must bear its own explanatory title and within it authors must double-check all arithmetic. References in the text should appear in parentheses within punctuation, e.g., (see Table 1).

ILLUSTRATIONS. We invite authors to suggest prints, photos, maps, etc. that illustrate their material and to provide copies when possible. With submissions one need only send photocopies of possible illustrations. Send captions and credits (or sources) for each illustration. Hand-drawn maps and free-hand lettering generally do not suffice.

ENDNOTES. Cardinal rules are clarity, consistency, and brevity. One should avoid gratuitous footnoting and if possible while remaining clear, group citations by paragraph. Indicate notes with a raised numeral in the text, outside of punctuation and quotation marks. Follow month-day-year format in notes as well as text.

First citations must be complete. For later citations of books and journals, use sensible author-title short references (not the outdated and often confusing op. cit.). Involved citations of archival materials may be abbreviated after the first, full reference to the collection. Underline published titles only.

Use Arabic numerals throughout, even for journal volume numbers. Where pagination within a journal runs consecutively by volume, one need not cite specific issues.

Where a note cites a single source immediately preceding it, use ibid. (we no longer underline this Latin abbreviation; because it means "in the same place," refrain from "in ibid."). In newspaper titles, italicize place name, as in Baltimore Sun. Page references generally are unnecessary in newspaper citations.

Cite manuscript collections as fully as librarians at each repository request. Citations of Maryland Historical Society holdings must include collection and box numbers; abbreviate MdHS.

Check the Chicago Manual for standard, clear citations of official publications and records.

PROOFS. Authors take primary responsibility for the logic, tightness, and accuracy of their work, but preparing a manuscript for publication is usually a collaborative effort between editors and contributors. Every submission requires a close reading that may entail some revisions in style and content. Final drafts must undergo copyediting. Before a piece goes to the press, the editor will send authors page proofs for final examination and proofreading. A publishing agreement will accompany the page proofs for the author’s signature.

Address submissions to:
Patricia Dockman Anderson, Ph.D., Editor
201 West Monument Street
Baltimore, MD 21201