Jobs

 

Digital Collections and Metadata Libarian

Associate Registrar

Accounts Payable Coordinator

France Merrick Director of the H. Furlong Baldwin Libary

 

Digital Collections and Metadata Librarian

The Maryland Historical Society seeks a full-time Digital Collections and Metadata Librarian. The position is responsible for providing leadership in the development, implementation, and assessment of metadata infrastructure, policies, and procedures to support discovery, access, management, and preservation of the Library collections. They will play a key role as the administrative owner of the Library’s and Museum’s digital asset management and preservation system. The candidate will contribute to strategic initiatives to build our digital collections, and capacity to collect, preserve, and make available digital and digitized content. The position reports to the Library Director and will work in close collaboration with colleagues across the Library and Museum collections teams.

Responsibilities:

  • Create or oversees the creation of high-quality original cataloging and metadata for museum objects, as well as digitized and born-digital special collections, applying national cataloging and metadata standards.
  • Provide leadership in identification, planning, and implementation of data normalization and remediation projects.
  • Provide clean-up, enrichment, and transformation of legacy records and migrates data between systems.
  • Responsible for the management of library systems, including digital asset management system; manages configurations, plug-ins, software updates, and user accounts.
  • Act as primary liaison for the institution to open sources software communities, and to hosting vendors. Responsible for thinking about how all collections systems interrelate, and designing and executing efficient and effective integrations and workflows across systems.
  • Collaborates with colleagues to develop local standards and best practices for systems use.
  • Works with colleagues in implementing professional standards and best practices and setting priorities for collection management, processing, description, digitization, and discovery.
  • Participate in general planning and policy development in the support of  strategic directions; assist in project development for fundraising activities as appropriate; plan and manage specific library projects.
  • Participate in professional organizations, and keeps abreast of current theory, practice, and innovations in the field.

Qualifications:

  • MS/MLIS/MA from an ALA-accredited institution.
  • Three or more years of professional, relevant cataloging experience.
  • Proficiency in the use, maintenance, and support of digital asset management systems, repository software technologies, and support tools (ResourceSpace or similar). Ability to effectively troubleshoot technical problems, isolate causes, and implement solutions.
  • Demonstrated knowledge of current national data content and structure standards related to the description, administration, and preservation of archival and special collection materials.
  • Familiarity with digital preservation theory and best practices. Experience with digital preservation tools.
  • Excellent analytic skills, including facility with complex problem solving and prioritization. Good organization skills and an aptitude for analytical and detailed work.
  • Ability to work independently, exercise discretion and sound judgment, and provide guidance to others.
  • Strong service orientation and interest in library users' values and needs.
  • Experience working in a museum library, or other cultural heritage institution, and knowledge of Maryland history, desirable.
  • Fluent in written and spoken English, with excellent written and verbal skills. Ability to work successfully in a multicultural, collaborative team environment.

About MdHS:

The Maryland Historical Society is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.

To apply:

Please submit a cover letter, resume with three professional references, and salary requirements to jobs@mdhs.org. Include in the subject line: Digital Collections and Metadata Librarian. Incomplete applications may not be considered. No phone calls, please. 

 


Associate Registrar

The Maryland Historical Society seeks a full-time Associate Registrar for a three year period to assist the Director of Collections and the entire Museum Department to complete day-to-day registrarial tasks as well as assist in a large collection move.  Successful candidates are detail-oriented, highly organized, self-motivated individuals who are able to think on their feet and to work both individually and as a member of a team. This position reports to the Director of Collections and works in coordination with the Museum staff.

Responsibilities

  • Implement registrarial policies and procedures for objects coming into and out of the Museum, including gift offers, purchases, transfers, incoming and outgoing loans, accessions, and deaccessions
  • Generate receipts and reports
  • Catalogue objects in Past Perfect
  • Condition reporting
  • Keep all incoming and outgoing loans up to date
  • Track the movement of objects in Past Perfect
  • Object handling
  • Complete inventories
  • Assign accession numbers
  • Rehouse objects using archival methods

Qualifications

  • BA in Museum Studies or related field, MA in Museum Studies or other related major preferred
  • 2+ years of experience in museum registration
  • Excellent communication skills and knowledge of best practices for collections care
  • Strong knowledge of museum registration methods and AAM’s Code of Ethics
  • Working knowledge of Past Perfect preferred
  • Experience in a large-scale collection move preferred
  • Ability to lift 50 pounds

About the Position:

This is a full-time three year contractual position with benefits and the possibility of extension. 

About MdHS:

The Maryland Historical Society is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the Society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.

To Apply:

Please email a cover letter, resume with three professional references, and salary requirements to jobs@mdhs.org. Include in the subject line: Associate Registrar. Incomplete applications may not be considered. No phone calls, please.

 


Accounts Payable Coordinator 

The Maryland Historical Society has an immediate opening for a part-time Accounts Payable Coordinator. This is a 20 hours per week position.  

Responsibilities:   

  • Review and verify invoices and check requests 
  • Enter and upload invoices into accounting system 
  • Prepare and perform check runs 
  • Reconcile accounts payable transactions 
  • Monitor accounts to ensure payments are up to date 
  • Research and resolve invoice discrepancies and issues 
  • Maintain vendor files and vendor W-9’s 
  • Correspond with vendors and respond to inquiries 
  • Assist with month end closing 
  • Prepare annual 1099 forms 
  • Provide supporting documentation for audits 
  • Assist the CFO and Accounting Office Manager as needed

Qualifications:

  • 1-3 years accounts payable or general accounting experience
  • Proficient in data entry and data management
  • Knowledge of relevant accounting software
  • Knowledge of general accounting office procedures
  • Proficiency in Microsoft Office and general computer skills
  • Strong analytical skills
  • Exemplary customer service skills
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills

Position Details:

This is a part-time position based at the organization’s offices in the Mount Vernon neighborhood of Baltimore. The Maryland Historical Society is an equal opportunity employer that seeks to expand the diversity of its staff. 

To Apply:

Please email a cover letter and resume to jobs@mdhs.org. Include Accounts Payable Coordinator in the subject line. Incomplete applications may not be considered. No phone calls, please.

 

France-Merrick Director of the H. Furlong Baldwin Library 

The Maryland Historical Society has an immediate opening for a dynamic, imaginative Library Director to oversee the institution’s H. Furlong Baldwin Library which houses over 7 million documents and books dating from pre-colonization to the present day. In addition, the library collection includes a vast photography collection and a range of audio and digital collections. The Library Director will articulate a clear vision for this vital component of the institution, guide daily functions and shape the larger institutional role of the library.

The ideal candidate for this position is an experienced team player who has overseen diverse collections, created public programming to promote library holdings and who enjoys interfacing with the public, scholars, donors and the Board of Trustees. The Library Director will be a member of MdHS’s Senior Staff and will interact with all departments to create relevant innovative programming and exhibitions. They will be flexible, enthusiastic, and enjoy tackling a diverse range of responsibilities. The ideal candidate will have experience in building collections as well as deaccessioning collections to bring refinement and focus to the library’s holdings.

This position reports to the Vice President of Collections and Interpretation and will oversee a department composed of 4 staff members.

Responsibilities:          

Leadership 

  • Builds and maintains relationships locally and nationally to further the institution's leadership role
  • With the Vice President of Collections and Interpretation and the Registrar, formulates the Library’s acquisitions strategy and makes modifications when warranted
  • Works with internal and external stakeholders in proactively researching and recommending acquisitions in alignment with the collections policy
  • Coordinates and presides over, with the Chair of the Library Committee, quarterly Library Committee meetings. Recruits and recommends potential Library Committee members
  • Attends quarterly Board of Trustee meetings and reports on Library activities
  • Works closely with Information Technology Manager and other experts to strategically advance the Library through the ongoing adoption of current digital practices in providing open access, collaboration and preservation
  • Oversees security in the Library
  • Prioritize conservation needs in the library collections and coordinates conservation projects with the Vice President of Collections and Interpretation and Registrar
  • With the assistance of the Registrar, oversee the conditions and organization of library storage areas
  • With the Director of Public Relations, guide the content of social media and blog posts that relate to the Library
  • Oversee the content of the Library blog
  • Work with the Education staff to develop digital and on-site programs that utilize library collections
  • Collaborates closely with the Advancement Department to steward gifts, including grants, made in support of the Library                  
  • Builds consensus and fosters synergies between Library and Museum staff in the development of programming and other institutional initiative
  • Conducts and leads collection-related research and assessment as necessary in support of the resource allocation, prioritization and collection policy development
  • Cultivates Library’s relationship with the Lord Baltimore Fellows
  • Works with the Advancement team to foster relationships with other existing or potential Library donors in support of stewardship activities
  • Curates one to two small exhibitions a year in a dedicated library gallery
  • Publishes and presents at professional conferences

Management/Administration 

  • Hires, mentors, supervises and supports the development of all Library staff
  • Recommends new program initiatives to fulfill the Library’s goals and works with the staff responsible for seeing them through to completion
  • Develops and oversees the Library’s annual budget and serves as an active participant in institutional long-term financial planning
  • Oversees the development of policies and procedures for physical and electronic collection access, open access, preservation and conservation and oversees adherence
  • With the Vice President of Collections and Interpretation and the assistance of the Library staff and Registrar, provides strategic oversight for the development of future exhibitions and/or loan of Library materials
  • Works closely with the Marketing Department and Exhibitions Planning team to ensure the Library’s programs, services and exhibition are promoted as effectively as possible
  • Collaborates closely with the Advancement Department, including its Manager of Institutional Giving, to initiate, complete, submit, and provide respective required reporting for various grant funding applications
  • Manages major projects for the Library, such as space planning, acquisition of equipment, etc.
  • Develops strategies to increase the use and promote the relevance of the Library’s collections to various constituents
  • Attends cultivation events and other donor events which are typically in the evening and on weekends
  • Ensures that the Library maintains the highest level of legal, ethical and safety standards

Qualifications

  • Master’s degree in Library and Information Science from an ALA-accredited program. Graduate level coursework in American History is also desirable
  • Minimum of 5 to 7 years professional experience with increasing responsibility for managing a library or a special collections department
  • Demonstrated experience in strategic planning
  • Demonstrated digital literacy at the end-user, administrative and strategic perspective
  • Demonstrated experience in applying efficient processing techniques in accessing, appraising, arranging, describing, and preserving archival collections of varying size and complexity
  • Experience supervising staff, interns, and volunteers, including providing feedback and evaluating outcomes
  • Experience and sensitivity when working with culturally diverse populations.
  • Demonstrated experience applying archival standards and vocabularies, including EAD, DACS, and LCSH
  • Knowledge of XML and familiarity with EOS and PastPerfect collections management systems
  • Knowledge of current issues and trends regarding digital archives, digitization, and digital scholarship
  • Understanding and ability to stay abreast of privacy, confidentiality, copyright, and use policies associated with archives and special collection materials
  • Excellent oral and written communication skills, organizational skills, and time management skills
  • Evidence of professional engagement at local, state, or national levels.
  • Experience delivering engaging programming using library collections
  • Experience with library preservation/conservation techniques and digitization, digital preservation practices and standards
  • Familiarity with techniques used to organize and mount exhibitions
  • Excellent written and verbal communication skills and meticulous attention to detail
  • Knowledge of and interest in U.S. history; knowledge of Maryland history, a plus
  • Possess a passion for history, art, and education
  • Familiarity with Apple and PC
  • Strong technology skills, including knowledge of Prezi, video conferencing software, and Adobe Suite, a plus
  • Self-starter willing to learn new technology including social media, websites, graphic design, video editing, and more
  • Experience interfacing with the public
  • Strong public speaking skills
  • Ability to lift, shift, and shelve boxes weighing up to 25 lbs.

Position Details: 

This is a full-time position based at the organization’s offices in the Mount Vernon neighborhood of Baltimore. Some evenings and weekends required Salary is commensurate with education and experience and includes benefits. The Maryland Historical Society is an equal opportunity employer that seeks to expand the diversity of its staff.  

To Apply: 

Please submit a resume, a cover letter describing your interest in and qualifications for the job, 3 professional references and 2-3 writing samples to jobs@mdhs.org. Include in the subject line: Library Director Application. Incomplete applications may not be considered. No phone calls, please.